Bicycle Times Adventure Fest

Bicycle Times Magazine is promoting the Mid-Atlantic region’s largest bicycle festival. Join us for a weekend of choose-your-own-adventure-style riding, demo bicycles, live music, free beer, and camaraderie.

New Location!: Stokesville, Virginia

October 13-15, 2017

Bicycle Times Adventure Festival will be held just 2-hours west of Washington D.C. and Richmond, VA. This region offers hundreds of miles of beautiful road and mixed surface cycling, as wells as George Washington National Forest.

Event Info:

  • Expo will be held in grassy field on this beautiful 500 acre property.
  • Click here for the maps layout
  • Click here is an aerial view of the Lodge for your viewing.
  • All the trails in NICA Race video are within the property lines.
  • Exhibitors will have the opportunity to camp near their booth.
  • Exhibitor camping is primitive with onsite potable water & showers.
  • There are onsite RV camping & official campsite with electric hookup you can book if needed. (Which will be live on March 1st)
  • Onsite trails that link property together, ride wherever you need to go!
  • Riding events; family friendly routes/loops, gravel rides, casual roads, forestry roads. Beautiful diversity in cycling and amazing views during the fall season.
  • Closest Airports;
    • CHO Charlottesville 47 miles from event location
    • IAD Dulles International Airport, 118 miles from event location
    • RIC Richmond Airport, 140 miles from event location

We had a successful first year event in 2015, with 400+ attendees. We expect 600-800 attendees in 2016.

Marketing & Promotional Efforts

  • Web ads on Bicycle Times website
  • Mentions in our weekly Bicycle Times eNewsletter with 38,000+ subscribers and outstanding 42% open rate!!
  • Direct marketing via our Dirt Fest eNewsletter with 5,500+ recipients

Expo Space Pricing

  • Demo truck, 20X40 booth, includes four admission passes: $875
  • Sprinter van, 170” wheelbase 30X20 booth, includes three admission passes: $750
  • Sprinter van, 20X20, 144” wheelbase includes three admission passes: $600
  • 10X20 booth, includes three admission passes: $315
  • 10X10 booth, includes two admission passes: $200
  • Additional items you can book with your booth:
    • Table and 2 chairs: $100
    • Electricity: $100

Advertising and Partnerships

Presenting Sponsor: $4,500 

  • Company logo in print, web media, logo incorporated into website banner ad
  • Includes eight event passes, camping at expo spot
  • 10 banner placements throughout venue
  • 20X20 booth (or discount on larger sizes).
  • Exclusive email blast to registered attendees, you create it, we send it. It can be a pre-event email “come by and see us” or offering a special deal on product, anything you would like to promote or say!
  • Logo on T-shirt (above other sponsor/companies).
  • Logo on banners at event: Adventure Fest presented by BRAND X!
  • Prime placement near entrance of expo area.
  • Branded course tape used on trails and expo area (company provides, 6-8 rolls).
  • April & May. 50%. = 60,000 impression Adventure Fest web banner ad
  • Website post of sponsorship
  • Facebook post announcing sponsorship
  • Exclusive Saturday Happy Hour

Gold Sponsor: $3,125

  • Company logo in print, web media.
  • Includes six event passes, camping at your expo spot.
  • Six banner placements.
  • 20X20 Booth (or discount on larger sizes).
  • Prime placement near entrance of expo area.
  • Branded registration bracelet.
  • Website post of sponsorship
  • Facebook post announcing sponsorship
  • Exclusive Friday Happy Hour
  • Goody Bag Option – have an item placed in with registration packet that is given to every attendee
  • Your choice of clinic, ride or event. ie: women’s ride and clinic, fat bike ride, aid station, or host a pancake/belgium waffle breakfast (sponsor provide) for early morning riders. We are always open to ideas.

 Silver Sponsor: $1,500 SOLD! Thank you DT Swiss

  • Company logo in print, web media.
  • Includes six event passes, camping at your expo spot.
  • Four banner placements.
  • 10X20 Booth (or discount on larger sizes)
  • Website post of sponsorship
  • Facebook post announcing sponsorship
  • Goody Bag Option – have an item placed in with registration packet that is given to every attendee

 Bronze Sponsor: $825 SOLD! Thank you Nittany Mountain Works

  •  Company logo in print media.
  • Includes four event passes, camping at your expo spot.
  • Two banner placements.
  • 10X20 booth (or discount on larger sizes)
  • Website post of sponsorship
  • Facebook post announcing sponsorship
  • Goody Bag Option – have an item placed in with registration packet that is given to every attendee

Hydration Sponsor: $625 

  • Includes four event passes and camping.
  • Company logo in print media.
  • Great booth location near the entrance.
  • 10X10 Booth (discount on larger sizes) from which to give samples.
  • Option to give out sample at an Aid Station/Rest Stop on the route.
  • Website post of sponsorship
  • Facebook announcement of event and sponsorship

Nutrition Sponsor: $625 

  • Includes four event passes and camping.
  • Company logo in print media.
  • Great booth location near the entrance.
  • 10X10 Booth (discount on larger sizes) from which to give samples.
  • Option to give out sample at an Aid Station/Rest Stop on the route.
  • Website post of sponsorship
  • Facebook post announcing sponsorship

Movie Sponsor: $350

  • Company logo in print media.
  • Company logo on event schedule
  • Sponsor provides movie that is played Friday night while libations are served to attendees.
  • Website post of sponsorship
  • Facebook post announcing sponsorship
  • Option to hold a contest/giveaway to retain email of attendees and encourage attendance

 Rollin’ Fat Ride Sponsor: $350

  • Naming rights to the ride
  • Includes two expo passes and camping.
  • Invite your team, athlete, brand ambassador, celebrity to head or host the ride
  • Casual no-drop group Fat Bike ride
  • You’ll receive the list of participant email addresses at the conclusion of the ride
  • Website post of sponsorship
  • Facebook post announcing sponsorship

Women’s Ride Sponsor: $350 

  • Naming rights to the ride
  • Includes two expo passes and camping.
  • Two banners placement on ride route.
  • Invite your team athlete(s) to lead or host the ride.
  • Banner placement at skill spot.
  • Website post of sponsorship
  • Facebook post announcing sponsorship

 Bike Camping Clinic Sponsor: $350 SOLD! Thank you Swift Industries

  • Naming rights to the ride.
  • Banner placement at your expo site.
  • Includes two expo passes and camping.
  • Invite your team athlete(s) to lead or host the ride.
  • Website post of sponsorship
  • Facebook post announcing sponsorship

Family Bike Riding Clinic Sponsor: $350 

  • Naming rights to the ride.
  • Banner placement at your expo site.
  • Includes two expo passes and camping.
  • Invite your team athlete(s) to lead or host the ride.
  • Website post of sponsorship
  • Facebook post announcing sponsorship

Registration goody bag: $300

  • Share your product, sample, coupon, or product information in the event packet.
  • Price: $300
  • Product or Coupon Requirements:  2,000 pieces
  • Product MUST arrive at Bicycle Times Headquarters by Monday Sept. 28

Find Vendor information here.

We’re looking for creative Sponsorship Opportunities to highlight the adventure aspect of this festival; bike-packing clinic, pack rafting with your bike class, Nutrition classes, family riding, etc. Call us with your ideas.

 

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Contact us

For questions about advertising on www.bicycletimesmag.com or attending Adventure Fest: Trina Haynes at trina@dirtragmag.com

Book your booth/sponsorship contact info:

Ellen Butler at ellen@dirtragmag.com

Frank Wuerthele at frank@dirtragmag.com

Stay up-to-date on our event news! Sign up for our event e-newsletter along with 7,000+ fans here.

See you there!

2015 Demographics:

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