Vendor Information – Dirt Fest WV 2018

Thanks for supporting Dirt Rag Dirt Fest WV presented by Pivot!

We are looking forward to sharing another fun-filled weekend of adventure! Here’s all the info you’ll need to have a fun and successful Dirt Fest in West Virginia. If you have booked your space and have not filled out our online contact form please do so asas soon as possible, find it here.

Address:
450 Big Bear Lake Rd.
Bruceton Mills, WV 26525

  • Directions: From I-68W, left onto County Route 5 Hazelton Gladesville Rd., drive 3.1miles to Big Bear Lake Campground. Link of map pdf here.

Emergency Contact info:
Trina Haynes: 412-767-9910 X702
Dirt Fest Hotline: 412-767-9910 X709

Exhibitor Arrival Registration:

  • Please check in at the registration building when you arrive at Dirt Fest to pick up individual passes for your crew.
  • Dirt Fest individual passes are allotted based on your booth size:
    • 10×10 = two passes
    • 10×20 = three passes
    • 20×20 = three passes
    • 20×40 = four passes
  • If you need additional registrations, please contact your sales rep.

Arrival:

  • Thursday, July 12: We strongly encourage you to arrive on this day, set-up and ride bikes! No arrivals after 9:00 p.m.
  • Friday, July 13: All exhibitors must be set up by Noon.

Accommodations:

  • On-site primitive camping.
  • Porta-Pottys will be provided at the venue as well as a limited number of showers.
  • It is recommend that you bring your own water for drinking and cooking. There will be access to potable at the venue, but come prepared.
  • Fires permitted only in event provided barrels.
  • A bike wash will be available throughout the weekend.
  • Please bring weights & spikes, it can get very windy on the airstrip. There will be water onsite.
  • See map below for event layout

Parking:

  • All non-exhibit vehicles to be parked in the auxiliary parking areas. This will also ensure your ability to leave the event each evening, should you be staying elsewhere. If you have a separate truck and trailer, plan to park the trailer in the expo and move your truck to the overflow parking, 1 mile away.
  • All “day of” attendees will be asked to park at the auxiliary parking area.
  • Camping: We suggest that you camp in the venue area. If you have an RV or camper that is more than your event booked footprint find camping accommodations here.
  • Hotel: Microtel Inn & Suites by Wyndham Hazelton/Bruceton Mills

Exhibit Area Public Hours:

  • Friday 14- 1:00pm-6:00pm
  • Saturday 15– 9:00am – 6:00pm
  • Sunday 16– 9:00am – 3:00pm
  • Weekend Schedule: Live January 2018

Departure:

  • Sunday, July  17: Expo closes at 3pm. Exhibitors may depart no earlier than 3 p.m.
  • Stay Sunday night and ride bikes! Monday, July 18: Vendor tents and vehicles must be removed from the venue by the end of the day on Monday.

Demo Loop & Scheduled Rides:

  • No wristband, no ride! – All attendees must have a wristband to ride demo bikes. There is a designated demo loop on the event map, which will take roughly 45-75 minutes depending on skill level.
  • There will be an E-Bike loop – it is a singletrack trail and is the only area e-bikes are permitted on the trail network. 
  • We suggest and communicate to attendees that the last demo bikes loop is 4pm. Feel free to use your own discretion to advice otherwise.

Food:

  • There will be food trucks open during exhibitor hours.

The NO’s!

  • No fireworks
  • No firearms
  • No Dogs. Contact Trina if you have a traveling demo dog buddy.
  • No paper lanterns
  • No illegal drugs
  • No open fires
  • No flyers on attendee vehicles
  • Drones must register with event and carry drone operator insurance. Contact Trina for more information.
  • All generators must turned off by 10 pm.

Alcohol 101

  • No kegs or glass bottles permitted at venue. Cans only!
  • No vendors are permitted to pour or otherwise serve alcohol. If you are interested in sponsoring a happy hour please contact trina@dirtragmag.com

Insurance

Please send proof of insurance by June 15, 2018 to trina@dirtragmag.com with the following to be listed as additional insured for our event:

Rotating Mass Media
3483 Saxonburg Blvd. Pittsburgh, PA 15238

Alyeska, Inc.
450 Big Bear Lake Rd. Bruceton Mills, WV 26525

Big Bear Lake Camplands POA
450 Big Bear Lake Rd. Bruceton Mills, WV 26525

Vending sales:

Need to book a booth or sponsorship contact us:

Trina Haynes

Associate Publisher

412-767-9910 X702 (this number will ring through to cell phone)

trina@dirtragmag.com

Find the Dirt Fest West Virginia Layout google earth link here.

Area “C” is Expo space

Area “A” is VIP Camping for exhibitors, staff and volunteers

Below is a picture looking at the expo/pavilion area from the VIP camping. It’s about 20′ distance.